The Best Printer Features For Small Businesses

Get a Multi-Function Printer.

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You want to look for a Multi-Function Printer versus a regular printer because like I said before, you will have limited space.  You want it to have a “Flatbed” because you will be scanning paperwork.  You also want it to be able to “Feed” a lot of papers through the scanner at once because you will be faxing a lot of paperwork.  In fact, the feed is one of the most important features to look at… don’t skimp here.  A wimpy feed will mean lots of paper jams, lots of frustration, a few choice curse words, a whole lot of equipment violence, and eventually, a whole lot of time wasted manually feeding your pages one at a time. (Which sucks, believe me!) Save yourself the headache and pony up the extra $50-$150 for a better feeding option.

  1. Features to Look for in a Multifunction Printer:
  2. Laser Printers versus Inkjet Printers:

* Laser printers mean toner cartridges.  That is a lot more expensive then Inkjet cartridges, and usually larger in size, but they print faster, and they print more copies before they have to be replaced. In addition, the printer costs more money, especially if you go for the Color Laser printer, but the print quality is excellent, and if you don’t mind pony-ing up $100 every time you have to buy replacement cartridges, then a laser printer is a great option.

* Inkjet Printers: Both the printer and the cartridges cost less….period.  The quality can be really good, but you will buy cartridges more often (although the prices can be as low as $10 each).  You will probably also have to do a “head cleaning” more often on an Inkjet Printer, but this is the more affordable choice when starting any new business.

  1. Replacement Cartridges: Before you buy any printer, always pop over to the cartridge aisle and see how much the replacement cartridges are. Just the cost of the cartridges alone could be a reason NOT to buy whatever printer you’re looking at, no matter how cheap the printer is. For example, Lexmarks are generally the cheapest printers you can find, but their cartridges cost just a little less than the printer itself.  On top of that, the cartridges don’t print a whole lot of documents before the cartridge has to be replaced – so these are only good deals for people who don’t print a lot.  You…as a VIRTUAL bookkeeper… ARE going to print – a lot.  So take the price of the cartridges seriously.

iii. A Good Feeder: This is a must-have for a bookkeeper.  You are going to be faxing, scanning and copying a lot of documents at once.  If you have a wimpy feeder, then you can expect paper jams or an early death to your MFC printer.  Therefore, make sure you look at how many papers you can feed at once.  This information will be listed in the printer’s details or on the box itself.

  1. A Flatbed Scanner: A lot of Business Owners think that having a machine with only a feeder (like a fax machine) is a great low-cost option, but the truth is, it’s a bad option for bookkeeping. Bookkeepers need to make copies of checks, bills, tax forms, books, and all sorts of odd-shaped papers. It’s a whole heck of a lot easier to have a flatbed that can handle odd shapes and sizes so you can scan portions, if necessary, and put the scans back together on a computer. Therefore, get both the feeder and the scanner model.
  2. A Fax Machine: You’d be amazed how many multi-function printers are still made without a fax machine, but the truth is, a fax machine is a Virtual Bookkeeper’s best friend. You will be sending a lot of paperwork to your clients via email or fax, and having a fax machine lets you do both. Be smart and check for this feature right from the beginning.
  3. All in all, we prefer the Brother printers. The cartridges are cheap (at least in comparison to other toner and inkjet cartridges), it feeds paper fairly quickly, and it prints an excellent quality at a good speed. However, keep in mind that not all Brother Printers are created equally.  The cheap ones don’t feed a lot of paper at once. so, look for something that looks like these (notice the feeds are angled upward to hold more pages

For More Info – http://www.ctcopier.com/

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Acquaint Yourself With Computer Printers

A computer printer is a device used for printing text or images on hard copy stored in electronic form, generally on physical print media like paper.  Printers are designed to support both local and network connected users simultaneously.

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Nowadays, modern printers can directly interface to electronic devices like digital cameras.  Some printers that come with non printing features are commonly known as Multi-Functional Printers (MFP) or Multi-Function Devices (MFD).  It integrates various functions of multiple devices into one.  Such types of printers are extremely useful for small businesses and home offices.

As opposed to a traditional printer, a multi-functional printer is a combination of devices like Printer, Scanner, Photocopier, and Fax Machine.  Likewise, there are numerous other types of printers widely available in the market.  Let’s take a look at them:

Laser Printer: A laser printer works in a similar fashion as a photocopier does.  It has a roller which is charged with electricity.  A laser beam is passed to remove the charge from portions of the roller.  The parts hit by the laser are powdered by the toner which is then transferred from the roller to the paper. Finally, the ink is baked into the paper with the help of a heater incorporated in the printer.  People generally prefer laser printer because of its ability to give high quality output and high speed.

Dot Matrix: It has a print head that moves across the page.  A dot matrix printer produces characters using a cluster of pins which press an inked ribbon to the paper, thereby creating a dot.  Each character is made in the same way. Dot Matrix printers are relatively cheaper and durable.  These qualities still attract businesses which use them as invoice printers.

For more info – http://ctcopier.com/

All in One Printer Scanner Fax

When you go for buying an all in one printer scanner fax, you should know that there are certain things that need to be taken into consideration.  You should be ready to spend a good amount of money to get the best one.  Although you can find lots of multifunction printers, it is important that you get the right one for you, which would help you to do a lot of things in your office.  If you get the cheap one, then there are many chances that the printer might not function well. Instead spent the extra money and get the best one.

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Do not go for less speed

It is very important that you check the speed of the modem/fax.  It is also important that the speed of your fax/modem should be at least 33 kbps.  This means that you would not have to worry as it would help you in saving money as the fax would take very less time on your phone line.  So, it is very important that you check the features of the fax very carefully.  Even if you are looking for a multifunction printer for fax broadcasting or also group dialing, then you should check that it has got all the features.

Test before buying

The best thing that you should do before buying an all in one printer scanner fax is to test or check it out before buying.  This is necessary so that you can check how much time the multifunction printer is taking to print, scan and fax the documents.  Both time as well as money matters and so you need to ensure that you get both at the same time by getting the best multifunction printer for your office use.  So, these are the important things that need to be taken into consideration before you move forward to go to make a purchase of a new  printer.

For more info – http://ctcopier.com/

 

 

Advantages of Having an A3 Printer Scanner

There are many printers available in the market and each one has to decide based on what each of them offers.  Most people will buy printers just for the sake of printing.  However, the choice of a printer depends on the kind of features the printer has.  People choose the features that exactly match that of their needs.  In this article, we will focus more on what an A3 printer and scanner can do that will make buyers want to choose one.

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Let us first see its advantage in printing.  The advantage that an A3 printer scanner has, coming from the name itself, is that it can print up to a maximum size of 17″ x 11″.  This is the standard dimension of an A3 size.  Not all standard desktop printers are capable of printing this size.  This offers more benefits compared to other standard printers since you are able to print materials that will require larger paper sizes.  Examples of these are newsletters, posters and banners.  You also have the option to print documents that need more attention on larger paper sizes.

The next advantage of an A3 printer scanner is it can also scan documents.  Not only is it able to scan documents, it is able to scan A3 size documents as well.  This will be very helpful in occasions where you need to scan larger documents.  If you want to scan documents like newspapers and posters, it will be convenient for you to use an A3 printer and scanner.  One common use for it is to scan pictures. Considering that we are still transitioning from filmed cameras to digital cameras, there are a lot of people who still have pictures to be scanned.  With an A3 scanner, you can put in more pictures and save time scanning.  You can then get some photo editing software and just crop the pictures.

Another advantage that an A3 printer scanner has over others is that it can act as a copier.  Most printer scanners have this advantage.  They have the option to directly copy a scanned document and print it in an instant.  If it is a colored printer, then you have the added advantage of copying colored documents as well.  This is a very handy capability so that there is no need to go out and look for shops that can offer large format scanning.

Apart from the advantages that A3 printer scanners have over standard desktop printers, they have disadvantages as well.  These printers are larger than other printers since they need larger areas to hold A3 paper.  One disadvantage that printer scanners have over printers is that they need more caution when handling.  This is because of the glass of the scanner. It is one of the fragile parts of printer scanners.

These are the advantages that A3 printer scanners have over ordinary printers.  Other equipment, also have additional advantages as well.  If you take a look at all-in-one equipment, they have additional features like facsimile.  These features are very ideal if you use these equipment in offices.

For more info – http://ctcopier.com/

Canon & Xerox Copiers

In an office, one of the main things that need to be done is the copying of various documents for circulation within or without the office space.  There are many commercial bureaus that specialize in making copies, but its too costly for an office to entirely rely on these commercialized copiers. That is why it would be wise and timely to invest in a copier.  Here, I want to specify that it is not just any other copier but the Canon copier which has been proven to produce quality work over all the years it has been in the market.

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The Canon or Xerox Copiers  come in small, medium, large, & extra large sizes depending on the scope of work you want to engage it in.  The small sized ones are more convenient to use because they do not occupy much space, yet, regardless of their size, they are equally efficient and effective.  Their only limitation is in the number of colors that will be reflected on your work as when compared to the regular or larger sized ones which give you a wider palette of colors and shades and will deliver more in quantity in a short period of time.

Make a visit to a Canon & Xerox copier store such as Correct-Tek Copier Service  at their on line  store  (www.ctcopier.com) to find out more about the prices and also get to be shown in a more practical way how the copiers operate.  You may also want to know what accessories come with the copiers for example  the (laser copier, RDF, Print & Scan, LCT, Finisher, etc.) which however, is optional.  Get to know also whether they come with a warranty.  Once you have decided on a model to buy, all there is to do is to ensure you have enough space for your copier.

For more info – http://ctcopier.com/

 

More Reasons to Choose a Printer Scanner Copier For Your Personal Use at Home

If you are like so many other people in this day and age, you have found yourself needing the services of a printer, scanner or a copier from time to time recently.  So, you head to the nearest commercial copy service and use one, because you have always thought that you couldn’t afford one.

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If you had taken the time to recheck what is now available however, you may have been surprised to learn that not only has the price come down considerably, but now you can get all three features in one compact unit that takes of no more space on your desk than a type writer.

Smaller, Lighter and More Compact

That’s right! and not only that, but you can also now purchase a machine that also includes fax as well. There is now a wide choice of makes and models from light compact units designed for home use to standing high speed floor models that are capable of handing even the most demanding requirements of a busy office.

Laser and Thermal Printing

They come in three basic types of printing functions, those being laser and thermal printing and what you will be using it for will weigh heavily in your decision as to what type of printer you will need. Thermal printers are capable of printing on a wide variety of media including rough uneven surfaces, as well as a number of types of cloth fabric.

Integrated Memory Function With Memory Stick

Also, the functions that a newer model printer scanner copier will contain in it should also be given close consideration as well.  For instance, the latest printer scanner copiers now come with integrated memory capacity that also uses a memory stick.  With the memory stick, you can easily transfer images and text directly from your computer to your printer, just as you would with any other device that accommodates a memory stick.

Correct-Tek Copier Service

1514 E. Waverly Ct.Arlington Heights, IL 60004 US

Tel: 847-398-5212

Mobile: 847-398-5212

Email: ctcopier@sbcglobal.net

Web: http://www.ctcopier.com/

Practical Money-Saving Tips For New Businesses

In the current economy, it can be tough to start a new business.  While everyone is else is trying to “tighten their belts” and save money you are doing the exact opposite!  However, we have found some ways that you can save money while growing your new business.  Read on to find out these practical money-saving tips for new businesses.

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Conserve energy by turning off lights, computers, and other business equipment when they are not in use.  Just let your employees know that you appreciate their help in this effort and maybe mention how incredibly quick and easy it is to do at the end of every day.  Additionally, you can add automatic controls to your heating and cooling in the office to cut down on costs.  Programmable thermostats, occupancy sensors and timers can cut costs by nearly 35 percent compared to a building that does not use these energy-saving mechanisms.

In the same vein, consider using laptops instead of standard energy-sucking desktop computers.  Laptops use about 90 percent less energy and most employees actually prefer smaller, compact laptops over big bulky desktops.  This is especially easy for a new business to implement as you are just starting out and may not have bought your business computers yet.

Your phone bill could be driving your new business into the ground.  Evaluate your phone usage and consider reducing the number of phone lines or replacing your current service. If your business involves making a lot of long-distance phone calls you may want to consider an internet-based phone service such as VoIP.

Become more involved in your local business community.  Network with other small companies and new businesses in your area, both in your industry and in others.  By joining trade associations as well as interacting with your neighbors, you can learn other money-saving tips as well as join each other in advertising ventures.  Furthermore, you could use your network to barter services.  For example, if you design websites, you could trade your development services with another business owner for marketing materials, catering services for your client meetings, or a number of other goods and services.

Forget about fancy office suites, flashy cars and all the newest gadgets and technology.  When you’re starting a new business you need to count every penny and double or triple-check every expense.  One way to maintain a low overhead is to purchase used business equipment such as refurbished copiers. Most refurbished copy machines have been used less than three months to six months and come with a complete parts and labor warranty.  Moreover, these current model copiers go through a complete checkup before they’re leased or sold to the public, so you can have the peace of mind knowing you got a high-quality copier at up to 75-85% off MSRP.

From lowering your energy bills to saving on phone expenses and purchasing refurbished copiers, these ideas for new businesses can decrease your day-to-day costs and start-up expenditures without making your business look unprofessional.

Correct-Tek Copier Service

1514 E. Waverly Ct.

Arlington Heights, IL 60004 US

Tel: 847-398-5212

Mobile: 847-398-5212

Email: ctcopier@sbcglobal.net

Web: http://www.ctcopier.com/

How to Buy a Used Or a Refurbished Copier

Note that we say properly re manufactured copiers.  Simply cleaning the outside and making sure it still works is not sufficient.  Before buying a used copier, ask the dealer about their refurbishing process.

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Because of this extensive maintenance, refurbished copiers should come with a warranty: 30, 60, or 90 days are most common.  Even a used business copier can cost thousands of dollars, so you should make sure your investment is protected.

Whether buying new or used copiers, it’s best to buy a full maintenance agreement that includes the fuser and drum and all the xerographic process parts.  For better piece of mind.

Whether you are buying new or refurbished copy machines, here are three questions you’ll need to answer:

*Used Copiers – Buying Tips

-What is the true cost per copy with a service contract and without, including your cost of ownership (lease payment)?

-Don’t go all-in.  The $200 all-in-one printer, scanner, and fax machines are useful for home offices only. Per-copy prices are much higher and they’re not built to handle a business copy volume, so stay away from them for any multi-person office.

– Check the meter reading.  Copiers have built-in counters that track total usage.  Ask your dealer what the meter reading is.

– What length of time warranty do they offer?  If they have no warranty, find a different dealer and make sure the warranty includes all parts and labor.

What do I need the copier to do? *  Modern digital copiers are sometimes referred to as “multifunctional products” because they can do more than just copy.  Almost all are also capable of printing, faxing, and scanning.  You may want extensive document handling and sorting/stapling features.  And you also need to decide whether you need a copier that supports color – expect to pay 20% to 30% more if you do.

– DO NOT buy a used analog copier.

  1. What is my volume?

Start with your current copy volume. And have the dealer analyze your volume.

Refurbished copiers should perform almost as new, but keep it within the recommended monthly volume.

  1. What speed do I need on the copier?

Most offices will get by comfortably with machines in the 20 to 50 ppm range.

Correct-Tek Copier Service

1514 E. Waverly Ct.

Arlington Heights, IL 60004 US

Tel: 847-398-5212

Mobile: 847-398-5212

Email: ctcopier@sbcglobal.net

Web: http://www.ctcopier.com/

The Refurbished Copiers Trick Your Competitors Are Using To Save Thousands

If I told you a way to save up to 85% on a product that every business needs you’d be interested right? Of course you would! It’s no secret that refurbished copiers can save your company up to thousands of dollars for a basic model.  However, it’s a hefty cost savings that many businesses do not even consider!

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If you’ve got a business or manage a budget for your department lightly used copiers are a great way of saving money yet getting the same performance from a new unit.  Got you interested now haven’t I? Okay, so what should you look for when buying copiers refurbished?

Firstly, ask the dealer on their refurbished copiers process.  Any reputable dealer will clean their copiers inside as well as out, have any of the worn parts replaced and have a checklist to check for the most common errors and will guarantee the quality.  Manufacturers such as Canon copiers, Ricoh copiers , & Xerox copiers are always reliable.

Secondly, ask the dealer how many miles the refurbished photocopier has under the hood.  Yep, you heard me right! The majority of digital copiers nowadays have a built-in counter that records the number of copies done.  Much like with a car, the lower the copies, the higher the price.  However, most refurbished copiers will come with some kind of warranty so it’s best to work it hard in the early days to check reliability and quality.  One final point, it’s definitely worth negotiating an extended warranty period with the dealer especially if they won’t budge on the price.  Try and get a guarantee extending to a year and all in all you’ll have grabbed a great deal on your refurbished copiers!

Correct-Tek Copier Service

1514 E. Waverly Ct.

Arlington Heights, IL 60004 US

Tel: 847-398-5212

Mobile: 847-398-5212

Email: ctcopier@sbcglobal.net

Web: http://www.ctcopier.com/

How To Properly Dispose Of A Copier Or Printer

When your copier or printer bites the dust or gets replaced with a new model, you may be wondering what to do with the old machine.  Many people actually don’t know that these types of machines contain materials that can pollute the earth, and incorrect disposal of copy machines and printers is incredibly hazardous to the environment.  Read on to learn how to properly dispose of a copier or printer.

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Increasing by about 8 percent per year, electronic waste, or e-waste, is the fastest growing segment of the US waste stream.  Contributing to the problem is the fact that less than 10 percent of electronics such as printers, copiers, and fax machines are recycled – the remaining 90 percent end up in incinerators or landfills where their harmful toxins can then cause harm to your health.  Instead of allowing these chemicals (including mercury, arsenic, lead, cadmium, and selenium) enter the air or water supply, consider these alternatives.

Donate Your Old Copier or Printer

One alternative to throwing out your old printer or copy machine is to donate it to a school, non-profit organization, or low-income community.  This is an excellent option if the copier or printer is still in good working order and you are simply replacing it with a newer model.  You will keep the copier/printer and all its toxins out of the landfill, and the organization you donate it to will surely appreciate it. Additionally, donating your used equipment to a school or non-profit organization can help you qualify you for tax deductions.  Most non-profits will provide a donation receipt for tax purposes if you request it (but keep a record of what you donated and to whom just in case).

Check Recycles.org for a full list of schools, organizations, and non-profit businesses that accept donations of electronics.

Manufacturer Take-Back

If donating your copiers or printers isn’t an option, check with the manufacturer of the machine.  Many companies now have take-back programs in place for recycling e-waste such as non-working copiers and printers.  This option not only keeps the hazardous materials from your machines out of the landfill, but it allows the manufacturer to reuse many resources from the machine such as raw materials and heavy metals.

Find a Licensed Disposal Facility

Last but not least is the option of finding a government licensed electronics disposal facility.  These companies will dispose of your copier machine, printer, or fax machine in an environmentally safe way that will meet your legal obligations and also achieve the maximum environmental benefit of disposal. Generally a disposal facility will take printers or copy machines such as Canon copymachines or Toshiba copy machines and dismantle them into their composite materials which can then be recycled and entered back into the manufacturing process, thereby helping the environment and preserving natural resources.

Whatever option you choose, just remember to recycle or refurbish your copy machine or printer – don’t let it end up in the landfill!

Correct-Tek Copier Service

1514 E. Waverly Ct.

Arlington Heights, IL 60004 US

Tel: 847-398-5212

Mobile: 847-398-5212

Email: ctcopier@sbcglobal.ne

Web: http://www.ctcopier.com/